Applying the Latest Technology to Your Business


Technology is a major driver of business profits, and it has vastly improved the efficacy of business. Bill Gates suggested that, “Technology and business are becoming inextricably interwoven. I don’t think anyone can meaningfully talk about one without talking about the other”. Here is a list of innovations you may want to implement in your business:

  1. Document management systems i.e. going paperless
  2. Electronic workflow
  3. Multiple monitors
  4. Portals
  5. “Cloud” computing
  6. Customer relationship management (CRM) software

Going paperless has a number of benefits to your business. Perhaps the most pertinent is the storage space gained from storing documents electronically, in addition to a reduction in expenses associated with this. Paperless offices also benefit from improved accessibility for employees, who have easier access to the files, as well as creating the possibility to work remotely. Recent statistics estimate that going through paper files can take up as much as 30% of employee work time, thus switching to a paperless system will not only improve efficiency, it will also improve employee morale.

In addition to going paperless, there are a number of benefits to joining ‘The Cloud’. The Cloud, or cloud computing, relies on the sharing of resources, where software and data are provided to computers as a utility (like the National Grid for electricity) over a network. Cloud computing maximises the effectiveness of the shared resources, and as such, achieves greater economies of scale for your business. Below are just some of the reasons why moving your business into the cloud is beneficial:

  • Investment – Cloud computing shifts a large portion of your IT costs from a capital outlay to a regular operating expense
  • Expense – Reduced IT expense as there’s no need for expensive servers, hardware or IT departments
  • Access – Access your data from anywhere in the world with an internet connection
  • Scalability – Add users/programs/applications on an as-needed basis, allowing you to adjust your system for seasonal peaks and troughs
  • Speed – Applications are infinitely quicker due to the capacity of the host’s larger operating systems
  • Security – Data is backed up (in real time) and stored in multiple secure locations. The threat of having your servers stolen, subject to natural catastrophe such as fire or flood, or being otherwise compromised goes away

 

By Andrew Rhodes

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